Quote software for HVAC contractors

Quote the repair or the replacement on site, text it to your customer, and get paid from the same link. Every quote is built from your own rates, so it prices the way you do.

Create your accountSee it in 60 seconds

Free for 14 days, no card needed. Then $29/month. Your customers don't need an app or an account.

A quote from Comfort Air Heating and Cooling on a customer's phone, ready to accept.

Made for the way HVAC contractors work

  • Price calls, tune-ups, repairs and installs

    A service call, a tune-up, a thermostat, a capacitor, refrigerant by the pound, and a system replacement. Set each once and every quote uses it.

  • Describe the problem, get a draft

    AC not cooling, check the refrigerant and the capacitor, quote a new thermostat: type or say it, add photos, and the AI drafts the lines from your own price list. You check it first.

  • Good, better and best for a replacement

    Offer a basic, a standard and a premium system on one quote, and your customer picks the one they want when they accept.

  • Split an install into payments

    Take a deposit when they accept, then progress payments with their own due dates as the work goes on. Each one can be paid by card from the same kind of link.

  • Come back for the next tune-up

    Mark a finished job as repeating, and it shows on your dashboard when the next visit comes round.

  • Know what a job really earned

    Log the parts and the time each job cost you and see the profit. Your customers never see your costs.

From a few words to a quote

Type or say what the job needs, the way you would tell a helper:

“AC not cooling, check refrigerant and the capacitor, quote a new thermostat”

QuoteDash drafts the lines from your own price list. You check them, change anything, and only then send it.

Starter rates for HVAC contractors

You start with these and change every one to your own prices. They are examples to get going, not a price guide: your rates depend on your area and your work.

ItemStarter rate
Service call and diagnosis$129.00 / call
Labor$125.00 / hour
Air conditioner tune-up$149.00 / each
Furnace tune-up$149.00 / each
Thermostat install$175.00 / each
Capacitor or contactor replacement$285.00 / each
Duct cleaning$450.00 / each
System replacement (labor)$3,500.00 / job
Refrigerant$95.00 / lb

See it on a phone

Every picture is the real app.

The price list: service call and diagnosis, labor, air conditioner tune-up and more, each with a unit and a price.
Your rates, set once
The quote builder for Comfort Air Heating and Cooling: line items from the price list, quantities filled in, and a running total.
The quote, built from them
A customer's invoice showing the deposit already paid, the balance due, and a pay-now button.
Paid from the same kind of link

Questions from HVAC contractors

Do my customers need an app?
No. They get a private link by text, read the quote and accept by typing their name, all in their phone's browser.
Will it use my prices?
Yes. Every quote, and every AI draft, is built from your own price list. You can start from typical heating and air conditioning rates and change every one.
Can I split an install into payments?
Yes. Set a deposit and progress payments on the quote, each with its own due date. Payments already made come off the final invoice.
Can it chase unpaid invoices for me?
QuoteDash can text reminders for quotes nobody has answered, deposits not yet paid and overdue invoices, once you turn them on in Settings.

Send your first quote today.

Set up your rates, and quote your next job before you leave the driveway.

Create your account

Not an HVAC contractor? QuoteDash is built for plumbers, electricians and other trades too.